Project 02
Project:
Touring Conference & Executive Meetings
Client:
Company:
Agency EA
Project Elements
Registration Management: Oversaw attendee registration and custom badge design
Session Production: Managed general sessions, breakout spaces, and keynote coordination
Executive Experiences: Planned private dinners and hotel accommodations for leadership
Afterparty Planning: Curated vibrant post-event experiences to boost networking
AV & Production: Led all audio/visual and onsite production logistics
Decor & Branding: Designed cohesive decor, signage, and branded touchpoints
Food & Beverage: Curated premium culinary experiences for guests
Entertainment: Coordinated talent and show flow
Post-Production Logistics: Managed secure storage and nationwide shipment of event materials
CES Footprint: Executed a polished brand presence for Google, including speaking events and private meetings
Key Responsibilities
Strategic Planning & Timeline Development
Venue Selection
Logistics Coordination
Decor and Signage Planning
Food & Beverage Oversight
Team Leadership
Management of 50+ Room Blocks
Supply Chain Management
Talent Acquisition and Management
Opportunities for Problem-Solving During Planning & Execution
Multi-City Execution: Managed U.S. and international developer events, navigating customs, local regulations, and venue contracting.
Concurrent Event Planning: Balanced CES and monthly conferences with tight timelines and parallel workstreams.
Logistics & Shipping: Coordinated timely transport of equipment and branded materials across locations, mitigating delays.
CES Accommodations: Secured and managed 50+ hotel room blocks for VIPs and teams with ongoing adjustments.
Speaker Coordination: Scheduled and supported high-profile speakers and facilitators, ensuring smooth AV integration.
AV & Technical Production: Led tech rehearsals and live AV for keynotes and demos, with real-time troubleshooting.
Post-Event Logistics: Oversaw asset storage, inventory, and redistribution for future event use.