Google Developer Conferences & CES — Global Events Production
Client:
Project:
Production & Logistics
Focus:
Creative PM • Technical Production • Experiential Ops
Company:
Agency EA
Snapshot
Type: Developer Conferences + CES brand showcase
Format: Multi-day programming including keynotes, breakout sessions, and hands-on demos
Scale: 500+ attendees per event; multiple venues across U.S. and CES footprint in Las Vegas
Scope: End-to-end production management, executive logistics, and vendor oversight
Outcome: Delivered multiple Google events on schedule and within budget, recognized by the client for operational excellence and brand alignment.
The Brief
Create immersive, seamless experiences that reflect Google’s technical innovation and design precision, from developer conferences to high-profile CES activations showcasing new technology.
My Role
Managed project timelines, vendor coordination, and client communication across internal and external teams.
Oversaw registration, session production, and executive experiences including private dinners and travel logistics.
Led onsite AV, staging, and show flow, ensuring technical accuracy for live and recorded content.
Supported speaker prep, rehearsals, and run-of-show management for keynotes and sessions.
Balanced creative vision with Google’s strict UX, accessibility, and branding standards.
What I Built
Event Infrastructure: Registration systems, AV setups, and centralized production run-books.
Branded Environments: Stage design, signage, and experiential zones aligned with Google’s design language.
Executive Experiences: Private leadership dinners, networking events, and VIP logistics.
CES Activation: Speaking engagements, demo pods, and private product showcases.
Post-Show Logistics: Asset tracking, shipping, and storage coordination for nationwide reuse.
Complexity & Problem‑Solving
Real-Time Adaptation: Rebuilt AV schedules mid-event to accommodate last-minute keynote changes.
Vendor Integration: Unified multiple partner workflows into a single master timeline.
Compliance & Security: Managed NDA-protected demos and maintained data integrity.
Logistics Resilience: Resolved CES venue restrictions by rerouting freight and adjusting build order.
Process & Tooling
Centralized Smartsheet tracker for dependencies, budgets, and vendor tasks.
Created crew call sheets and ROS templates for Agency EA’s internal use.
Introduced day-of dashboards for show readiness, timing, and technical checks.
Artifacts
Run of Show (ROS) — Keynote & breakout management
Stage Layouts & AV Plots — Equipment, power, and sightline maps
Executive Dinner Decks — Logistics, seating, and run-order
Production Tracker — Timeline, budget, and vendor assignments
